The Ultimate Guide to Hosting Corporate Christmas Parties: Essential Equipment & Furniture Hire
Hosting a Christmas corporate party is a great way to celebrate and end the year with employees and clients. For event companies and venues, planning a corporate party will require advanced planning, attention to detail and selecting the right furniture and equipment. At HireAll.ie, we have decades of experience in event hire, and our guide is here to help ensure that your party is a success. If you’re looking for corporate Christmas party equipment hire options, look no further!
Choosing the Right Tables & Chairs for a Corporate Christmas Party
When considering corporate furniture hire for Christmas parties, start with one of the most important aspects; choosing the right table and chairs for the space, guest count and theme. Guests will spend much of the event either sitting or mingling around tables, and their comfort should be a top priority.
Check out some of our blogs for more information:
- A Guide to Banquet and Cocktail Tables that Do Not Require Table Linen
- Your Complete Guide to Banquet Table Hire for Events
- Table Seating and Linen Guide
Here are some top items you may be considering hiring:
Banquet Tables
If your corporate Christmas party features a seated meal, banquet tables are essential. Our banquet tables are spacious, allowing for multi-course meals and centrepieces with ease. They’re also available in a variety of sizes, ideal for tailoring to your specific guest count and seating plan.
For a party of 50 Guests, we suggest hiring 5–6 banquet tables (each seating around 8–10 people) or 6–7 round tables (each seating about 6–8). For 100 guests, we recommend 10–12 banquet tables or 12–14 round tables and for 150 Guests, 15–18 banquet tables or 18–20 round tables.
Cocktail Tables
Another ideal choice for office Christmas parties, hiring cocktail tables will encourage guests to mingle, socialise and move around the event space without crowding. And they’re not just for cocktails! Our cocktail tables also make great areas for serving nibbles and light bites. Our cocktail tables can be dressed up with linen, spandex covers and more to suit your preferred theme or colour scheme.
For cocktail tables, it’s recommended that you provide fewer chairs, as guests will move around. As a general guide, 8–10 cocktail tables with 15–20 bar stools is suitable for 50 guests, 15–20 cocktail tables with 25–30 bar stools for 100 guests and 25–30 cocktail tables with 35–40 bar stools for 150 guests.
Lounge Seating
Lounge seating brings a comfortable feel to a corporate event, offering guests a space to relax and have conversations in a more laid-back setting. It’s perfect for moments when guests want a break from standing or dancing, which is especially welcome during longer parties. Check out our Alaska range for one of our most popular lounge seating options for hire!
For 50 guests, we recommend 1–2 lounge areas with sofas, chairs, and coffee tables. For 100 guests, 2–3 lounge areas and for 150 guests, 3–5 lounge areas.
Balancing Functionality and Aesthetics
You may wish to use more neutral-toned furniture and accent it with Christmas décor such as table runners in seasonal hues, and Christmas trees.
You should arrange the tables and chairs to allow room for guests to move about the space with ease.
Bar & Catering Equipment
Let your bar and catering be the stars of the show as your guests enjoy delicious food and drinks from your well-equipped setup.
Bars
Whether you’re looking for a customised solution, a classic option or an illuminated show-stopper, a bar will be both a focal point of the space and a hub of activity as guests will gather to chat and get access to drinks. Having a dedicated bar setup will help to ensure that guests aren’t waiting long for their orders.
For larger parties, portable, mobile bars are ideal as they can be set up in multiple areas to prevent overcrowding. Mobile bars also allow flexibility for both indoor and outdoor spaces.
Also ideal for high volume events are our modular bars, which can be assembled in various shapes and sizes, making it easy to adjust for the event’s layout.
Back bars or shelving units behind the main bar allow for organized storage of glassware, bottles and garnishes, ideal for increasing speed and efficiency of service.
Ensure you have enough shakers, strainers, jiggers, and stirring spoons for drink preparation.
Catering Equipment
We offer a wide range of catering equipment rental for corporate events. Whether you’re serving a three course meal, a buffet-style affair or a selection of canapés and light bites, quality catering equipment is a must-have. At Hireall.ie we hire everything from chafing dishes to food prep essentials and everything in between! Don’t forget serving utensils such as tongs, ladles and serving spoons, plus tea & coffee dispensers & water boilers for your beverage service.
We also hire a wide range of Crockery, Cutlery & Glassware to suit all types of corporate Christmas events. We recommend hiring a mix of red and white wine glasses, champagne flutes, speciality glasses for beer, cocktails and spirits, and highball and water glasses.
Theming and Decorations: How to Match Your Furniture & Equipment
This is where you can really have fun with your theme!
For a traditional theme, we recommend hints of wood, such our Rustic Oak Table, padded seats, and rich, bold colours like reds, greens and golds. Soft lighting such as candles or string lights will complement this theme, as will natural elements such as pinecones, berries and holly. Gold tableware such as our Victoria Gold Cutlery will make the ultimate statement. Our Mahogany Wooden Bar Unit is a classic bar option that will match this theme perfectly, and can be draped with a garland for a festive feel.
For a winter wonderland inspired party, incorporate accents of white and silver to create a frosty, wintry ambiance. Our crystal chiavari chairs have a transparent quality for a “floating” feel and won’t distract from your other décor. Check out our White Tufted Bar Unit, which has a clean, fresh look perfect for creating a cold, wintry atmosphere. For lighting, we recommend icicle lights or candles, and for other décor, why not opt for snow globes, glass or metallic accents and snow-capped Christmas trees!
For a modern chic theme, opt for sleek furniture choices such as our Alaska furniture and Avocado Ottoman White Leather. Our Flow Carrara Silver Marble Effect Round Dining Table is an ideal cotemporary choice for a modern chic theme.
You may also like to check out our range of Christmas Props to incorporate into your chosen theme.
Outdoor Considerations
If you’re Christmas party will partially take place outdoors, consider heating and weatherproofing to ensure your event runs smoothly.
Choose weather-proof furniture that is robust and water-resistant, such as our Rimini Lounge Set and Palm 2 Seater Sofa. Patio heaters will also be a welcome addition to keep your guests warm and cosy. You may also want to hire a marquee or our Gazebo Black 10ft x 10ft to ensure adequate shelter.
Logistics & Delivery: Planning the Hire Schedule
We recommend that you begin the planning process as early as possible to give you the best chance of securing your chosen furniture and décor. It will help to have a detailed list of everything you’ll need to hand. We also recommend that you be open to alternative options should your preferred choices be unavailable.
For delivery and setup, we suggest checking your venue’s layout so you’re aware of where everything will be situated. We also suggest scheduling delivery at least one day before your corporate Christmas party. This will allow time for setup.
Take your corporate Christmas party to the next level with Hireall.ie! Reach out to us today for tailored advice and a customised service. Whether you need furniture, catering equipment, or unique décor, our dedicated team is happy to help bring your vision to life!
The Hireall team has over fifty years unrivalled expertise, and we’re proud to offer Click & Collect or Next Day Delivery to our customers.
Have a question? Contact us at 01 295 3821 or info@hireall.ie, where our dedicated team will be delighted to assist you with any queries you may have. Hireall - The Event Hire Specialists.
